Features

Reactive Maintenance

Intellegent and simple reactive job logging with configurable options including helpdesks , dynamic job questions based on selections and scenarios, Automated logging using QR codes for assets, smart email and SMS notifications

Scheduled Maintenance

Facilitease scheduled maintenance software transforms facility management by automating tasks and streamlining contractor management. Using advanced algorithms, the platform efficiently schedules and assigns maintenance tasks, while centralizing contractor information for informed decision-making. Real-time updates on completion and onsite tech activity empower facility managers with the insights needed for proactive and efficient facility maintenance.

Asset Management

Facilitease asset management module stands out for its versatility, accommodating both client and helpdesk management seamlessly. This robust system excels in history tracking, providing a thorough record of asset performance and maintenance activities. Moreover, it incorporates advanced features for replacement budgeting and forecasting, empowering users to make informed decisions about the lifecycle of their assets. Whether managed by clients or helpdesks, this module ensures a comprehensive and proactive approach to asset management within facility operations.

Contractor Management

Facilitease contractor management module is designed for seamless coordination between helpdesk and client oversight. This ensures a collaborative approach to deploying qualified technicians, managing training schedules, and optimizing task assignments. The system facilitates effective communication and transparency between helpdesks and clients, streamlining contractor management for enhanced operational efficiency and client satisfaction.

Quote Management

Facilitease quote management module streamlines both internal and external approval workflows, whether linked to reactive maintenance or used independently. With a user-friendly interface, it ensures efficient quote submission and management, offering a versatile and comprehensive solution for optimized operations within facility management.

Activities and Tasks

Facilitease activities and task management feature provides robust tracking and visibility for assigned users. This ensures efficient oversight and management of tasks, allowing assigned individuals to monitor progress and make informed decisions. With real-time updates and a user-friendly interface, this system enhances collaboration and transparency, empowering users to effectively manage and track activities within the facility management framework.

Advanced SLA's

SLA management offers a dynamic and automated solution, allowing configurable adjustments based on diverse factors such as site location, helpdesk, service type, priority, and customer needs. This sophisticated system adapts to varying parameters, ensuring that service level agreements are not only met but optimized for specific contexts. By providing automated controls and configurable adjustments, the platform ensures a tailored and responsive approach to SLA management, enhancing overall service efficiency and customer satisfaction.

Project Management

Facilitease project management ensures team visibility by providing a centralized hub for real-time tracking of progress, milestones, and tasks. With intuitive tools, this streamlined system enhances collaboration, transparency, and coordination across the entire project lifecycle.

Health and Safety

Facilitease health and safety module integrates geo-location, sign-in/out, and training requirements, while also incorporating work activity risk management and incident reporting. This comprehensive approach ensures a safer work environment by addressing potential risks during work activities and providing a streamlined process for reporting health and safety incidents. The platform seamlessly combines technological solutions with proactive risk management and incident reporting to enhance overall workplace safety.

Business Intelligence

Facilitease is a comprehensive facility management solution integrating scheduled maintenance, asset and contractor management, quote handling, task management, SLA adjustments, project oversight, and health and safety features. With Power BI dashboards, the platform centralizes real-time tracking for streamlined operations. From automated tasks to dynamic SLA adjustments, the system ensures efficiency, and health and safety modules include geo-location, sign-in/out, training, risk management, and incident reporting. Power BI enhances visibility and decision-making across all aspects of facility management.

Site Rostering

Facilitease includes onsite rostering and weekly labor budgets, simplifying the scheduling process. Users can effortlessly copy and print rosters with position assignments, enhancing transparency and facilitating strategic decision-making for effective labor management within site operations.

Training Tracking

Facilitease training tracking feature streamlines the process by configuring courses for users based on their specific needs / loacation / qualifications. Courses are automatically assigned and can be set to recur through configurable means and time frames, ensuring that site staff and technicians stay current with the latest requirements before being allocated to jobs. This ensures compliance and proficiency, enhancing the overall competency of the workforce within site operations.

Document System

Facilitease comprehensive platform extends its capabilities with a dynamic document system, ensuring the right documents are displayed to users at the right time. This feature enhances efficiency by tailoring document access based on individual needs and specific moments in workflows. Integrated seamlessly, it contributes to a cohesive and informed work environment within site operations, optimizing document management for enhanced productivity and compliance.